To send an addendum email, first, open your email program. Next, create a new email. In the subject line, write “Addendum” followed by the original subject. Begin the email with a greeting. Then, clearly state the purpose of your addendum early in the message. Briefly explain the changes or additional information you are adding. Use bullet points for clarity if necessary. Finally, thank the recipient for their attention and sign off with your name. Review the email for errors before sending.

How to Send an Addendum Email: Sample Scenarios

Example 1: Addendum for Contract Clarification

Subject: Clarification on Contract Terms

Dear [Recipient’s Name],

I hope this message finds you well. I wanted to follow up regarding the contract we signed on [date] to clarify a few points that may need further elaboration. Please find the addendum attached for your review. I believe this will ensure that both parties have the same understanding moving forward.

If you have any questions, please feel free to reach out.

Best regards,

[Your Name]
[Your Position]
[Your Company]

Example 2: Addendum for Additional Services

Subject: Proposal for Additional Services

Dear [Recipient’s Name],

I hope you are doing well. I am reaching out to discuss the recent additions to our project that you expressed interest in. Attached is an addendum detailing the additional services we can offer to meet your needs.

Here’s a quick summary of what’s included in the addendum:

• Expanded project timelines
• Additional team members assigned
• Updated pricing structure

Please review the document at your convenience and let me know your thoughts. I look forward to hearing from you.

Warm regards,

[Your Name]
[Your Position]
[Your Company]

Example 3: Addendum to Address Policy Changes

Subject: Important: Policy Update Addendum

Dear team,

I hope this email finds you well. I am writing to inform you about recent changes to our [specific policy or procedure] that require your attention. Please find the addendum attached detailing the updates.

The key changes include:

• New guidelines regarding [specifics]
• Amended deadlines for submissions
• Contact points for inquiries

Feel free to reach out if you have any questions or need further clarification. Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Position]
[Your Company]

Example 4: Addendum for Payment Adjustment

Subject: Payment Adjustment Addendum

Dear [Recipient’s Name],

I hope this email finds you in good spirits. I’m writing to inform you of an adjustment in our payment terms that we discussed last week. Attached is the addendum which outlines the revised terms for your review.

The adjustments include:

• Updated payment schedule
• Revised amounts due
• New payment methods accepted

Please let me know if you have any concerns or would like to discuss this further. I appreciate your understanding and cooperation.

Best,

[Your Name]
[Your Position]
[Your Company]

Example 5: Addendum for Scheduling Change

Subject: Change in Meeting Schedule

Dear [Recipient’s Name],

I hope you are having a great day. I need to inform you about a change in our scheduled meeting originally planned for [original date and time]. The new meeting details are included in the attached addendum.

The revised schedule is as follows:

• New Date: [new date]
• New Time: [new time]
• Location/Platform: [new location/platform]

Thank you for your flexibility, and I apologize for any inconvenience this might cause. Please confirm your availability for the new schedule.

Kind regards,

[Your Name]
[Your Position]
[Your Company]

How to Send an Addendum Email: The Best Structure

So, you need to send an addendum email. Whether it’s an important update, a correction, or just some additional info, getting the structure right is key to making sure your message is clear and professional. Let’s break it down step by step so you can send that email with confidence!

1. Start with a Clear Subject Line

Your subject line sets the tone for your email. It should be straightforward and give the recipient a good idea of what to expect. Here are some examples:

• “Addendum to [Original Document Title]”
• “Additional Information Regarding [Topic]”
• “Correction to [Specific Item]”

2. Address the Recipient

Always start your email with a friendly greeting. Use the recipient’s name to make it more personal. Here are a couple of ways you can do this:

• “Hi [Name],”
• “Dear [Name],”

3. Open With a Brief Introduction

In your opening lines, briefly explain why you’re sending this email. Keep it concise and to the point. You could say something like:

“I hope this message finds you well! I wanted to send a quick addendum regarding [specific topic].”

4. Clearly State the Addendum

This is where you lay out the details. It’s best to be clear and organized. You might want to break this section down into bullet points or a numbered list to make it easy to read. Consider the following structure:

• Item One: Clearly explain what the change or addition is.
• Item Two: Provide any necessary context or reasoning behind this addendum.
• Item Three: If applicable, include any action items or next steps.

5. Reference the Original Document or Email

It’s always a good idea to refer back to what you’re adding to. This helps clarify things for the recipient. You can say:

“As noted in my previous email/document dated [date], I’d like to add…”

6. Include a Call to Action

Wrap up the main part of your email with a call to action. What do you want the recipient to do with this information? Here are some possible phrases:

• “Please let me know if you have any questions.”
• “I’d appreciate your feedback on this addendum.”
• “Looking forward to your thoughts!”

7. Close Casually, but Professionally

Finish off your email with a friendly yet professional closing. Here are a few examples:

• “Best regards,”
• “Thanks,”
• “Sincerely,”

8. Add Your Signature

Your email signature should contain your name, job title, and contact information. This makes it easy for the recipient to reach out to you. Here’s a simple template:

Your Name	Your Job Title	Your Phone Number	Your Email Address
John Doe	HR Manager	(123) 456-7890	johndoe@example.com

Now, you’ve got a solid structure for sending out an addendum email! Just remember to keep it clear, concise, and polite. Happy emailing!

What Is the Purpose of an Addendum Email?

An addendum email serves to clarify, modify, or provide additional information about a previous message or document. It helps ensure that all parties involved have accurate and up-to-date information. This type of email can correct errors, include new data, or explain changes. By sending an addendum, you maintain clear communication and avoid misunderstandings. This email is particularly useful in business discussions, contracts, and agreements where accuracy is crucial. When sending an addendum, ensure it is clear and directly related to the previous content.

How Should You Structure an Addendum Email?

Start with a clear subject line that indicates it is an addendum. Include a greeting that addresses the recipient appropriately. In the opening paragraph, state the purpose of the email. Reference the original document or message to provide context. Use a clear and concise format to list the changes or additional information. Numbering or bullet points can help improve clarity. Conclude with a brief summary and an invitation for any questions. Finally, end with a professional closing and your contact information. A well-structured email ensures that the recipient understands the changes or additional information quickly.

When Is It Necessary to Send an Addendum Email?

You should send an addendum email when there is a need to correct or clarify important information. If you identify an error in a previous message or document, an addendum is necessary to avoid confusion. If new information becomes available that impacts the previous communication, sending an addendum ensures everyone is informed. Situations like contract amendments or project updates often require this type of email. Timely communication can prevent misunderstandings and keep all parties aligned. It is best to send an addendum email as soon as you identify the need for it.

And that’s a wrap on sending that addendum email like a pro! Remember, a little clarity goes a long way, and your recipients will appreciate the effort you put into it. Thanks for sticking around and diving into this guide with us. We hope you found it helpful! Be sure to swing by again soon for more tips and tricks—there’s always more to learn! Happy emailing!