A revised invoice email informs a client about changes to their previous invoice. The sender updates the invoice to correct errors or add missing items. The email clearly states the changes made. It includes the new invoice number and total amount due. The sender encourages the client to review the updated invoice. They often provide contact information for any questions. This helps ensure clear communication and quicker payment.

Revised Invoice Email Examples

Revised Invoice Due to Incorrect Billing Amount

Dear [Client’s Name],

I hope this message finds you well. We noticed an error in the invoice number [Invoice Number] that we sent you on [Date]. The billing amount was incorrect, and we’ve corrected this in the revised invoice attached below.

We apologize for any confusion this may have caused and appreciate your understanding. Please find the updated invoice attached. If you have any questions or require further assistance, feel free to get in touch.

• Revised Invoice: [Attachment]
• Original Invoice Number: [Invoice Number]
• New Total Amount: [New Amount]

Thank you for your continued partnership!

Best regards,
[Your Name]
[Your Position]
[Your Company]

Revised Invoice for Additional Services Provided

Dear [Client’s Name],

I hope you are doing well. I wanted to reach out to you regarding the invoice number [Invoice Number] dated [Date]. We’ve added some additional services that were requested during our last project together, which results in a revised total.

Please find the updated invoice attached for your review. We appreciate your business and look forward to your acknowledgment of the revised amount.

• Revised Invoice: [Attachment]
• Original Invoice Number: [Invoice Number]
• Additional Services: [List of Services]

If you have any questions or concerns, don’t hesitate to contact me.

Warm regards,
[Your Name]
[Your Position]
[Your Company]

Revised Invoice Following a Discount Approval

Dear [Client’s Name],

I hope this email finds you well. Following our recent discussions, I am sending you a revised invoice for invoice number [Invoice Number] dated [Date]. We successfully applied the discount of [Discount Percentage], leading to a new total amount.

Attached is the updated invoice reflecting these changes. Thank you for your approval, and we are grateful for your support!

• Revised Invoice: [Attachment]
• Original Invoice Number: [Invoice Number]
• Discount Applied: [Discount Amount]

Please feel free to reach out if you have any questions or need further assistance.

Sincerely,
[Your Name]
[Your Position]
[Your Company]

Revised Invoice for Payment Rescheduling

Dear [Client’s Name],

I hope you are having a great day. Due to our recent conversation regarding payment schedules, I have revised invoice number [Invoice Number] dated [Date] to reflect the new payment terms.

The updated invoice is attached for your convenience. Should you have any questions or need further adjustments, please don’t hesitate to reach out.

• Revised Invoice: [Attachment]
• Original Invoice Number: [Invoice Number]
• New Payment Due Date: [New Due Date]

Thank you for your understanding and partnership.

Best,
[Your Name]
[Your Position]
[Your Company]

Revised Invoice After Services Adjustment

Dear [Client’s Name],

I trust you are well! I am writing to notify you that we have made adjustments to the services we provided, which necessitated a revision of invoice number [Invoice Number] dated [Date].

The updated invoice reflects the changes and is attached for your records. Should you have any questions, or if there’s anything further you need, please feel free to reach out!

• Revised Invoice: [Attachment]
• Original Invoice Number: [Invoice Number]
• Summary of Adjustments: [Brief Summary]

Thank you for your cooperation, and we look forward to continuing our work together.

Kind regards,
[Your Name]
[Your Position]
[Your Company]

Creating the Perfect Revised Invoice Email

Sending a revised invoice email doesn’t have to be a daunting task. It’s all about clarity and professionalism, but you can keep it friendly! Crafting the right structure can make your message easy to understand and respond to. Here’s a simple guide to help you nail that revised invoice email.

1. Subject Line

Your subject line sets the tone for the entire email. Keep it straightforward, yet specific. Here are a few examples of good subject lines:

• Revised Invoice #12345
• Updated Invoice for Your Recent Purchase
• Correction to Invoice #67890 – Please Review

2. Greeting

Start with a friendly greeting. Use the recipient’s name if you can—it makes your email feel more personal. A simple “Hi [Name]” or “Hello [Name]” works well!

3. Introduction Paragraph

The first paragraph is your chance to explain why you’re sending the email. Be clear and concise. For example:

“I hope this message finds you well! I wanted to follow up regarding Invoice #12345 that was sent on [date]. We’ve made some revisions to ensure everything aligns with our prior agreement.”

4. Detailed Explanation of Changes

If there are significant changes, it’s totally fine to explain them. Use bullet points for clarity:

• Corrected the item quantity from 10 to 8
• Adjusted the unit price to reflect a 10% discount
• Updated the payment terms to Net 30

This way, your recipient can quickly see what’s been changed without reading through a lot of text.

5. Attach the Revised Invoice

Make sure to mention that you’re attaching the revised invoice. For example:

“Attached to this email is the revised invoice for your review. Please take a look at your convenience.”

6. Call to Action

Encourage them to get back to you. Here’s how you might put it:

“If you have any questions or need further adjustments, just hit reply. I’m here to help!”

7. Closing Remarks

Wrap it up with a friendly sign-off. A simple “Thank you for your understanding!” works. Alternatively, you can say:

“Looking forward to your feedback!”

8. Signature Block

Your email signature should include:

Name	Job Title	Company Name	Contact Number	Email Address
John Doe	Account Manager	Awesome Corp	(123) 456-7890	john.doe@awesomecorp.com

9. Sending the Email

Before hitting send, give everything one last read-through. Check for typos and make sure the attachment is included. A quick review can save you a lot of back-and-forth later!

And there you have it! With this structure, your revised invoice email will not only be informative but also maintain that friendly touch. Easy peasy, right?

What is a Revised Invoice Email?

A revised invoice email is a formal message sent to a client or customer. It contains an updated version of an invoice that has already been issued. Businesses use this email to correct mistakes found in the original invoice. Common reasons for revisions include price changes, incorrect quantities, or tax errors. The revised invoice reflects accurate charges and ensures clear communication. It helps maintain trust between the business and the client. Sending this email promptly can prevent payment delays. Always include a polite explanation for the changes made. This approach helps clients understand the need for the revised invoice.

Why is it Important to Send a Revised Invoice Email?

Sending a revised invoice email is crucial for several reasons. First, it ensures transparency in financial transactions. Clients need accurate invoices for record-keeping and budgeting. Second, a revised invoice email can prevent misunderstandings or disputes. Clarity in billing helps clients know what they are paying for. Third, it shows professionalism and attention to detail from the business. Clients appreciate timely updates and corrections. This practice fosters good relationships with customers and encourages future business. Being proactive in handling invoicing issues reflects well on the company’s reputation.

How Should a Revised Invoice Email Be Structured?

A revised invoice email should follow a clear structure. Start with a polite greeting that addresses the recipient. Next, state the purpose of the email directly. Mention that you are sending a revised invoice and explain why. Include the invoice number and the date for easy reference. Attach the new invoice for the client’s review. Ensure the email remains concise and focused on the changes. End with a courteous closing, inviting any questions or concerns. This structure makes it easy for clients to understand the purpose and details of the revised invoice.

What Key Details Should Be Included in a Revised Invoice Email?

A revised invoice email should include specific key details. Start by listing the invoice number and date to identify the document. Clearly outline the corrections made in the revised invoice. This might involve changes in prices, quantities, or description of services. Include any relevant payment terms and due dates. A brief explanation of the reason for the revision helps clients understand the changes. Finally, provide contact information for further inquiries. Including these details ensures the client has all the necessary information to process the updated invoice.

And there you have it—everything you need to craft the perfect revised invoice email! I hope you found these tips helpful and that they take some of the stress out of the invoicing process. Thanks for sticking around and reading! If you have any questions or want to share your own tips, feel free to drop a comment. Don’t be a stranger—come back and visit us again for more straightforward insights! Happy invoicing!